Canva Instagram Scheduler : Review 2025

Ever wished your Instagram posts could magically appear at the perfect time? With the Canva Instagram Scheduler, they can! Canva’s all-in-one design and scheduling tool lets you create eye-catching posts, plan your content calendar, and publish automatically—no extra apps needed. Say goodbye to last-minute uploads and hello to a beautifully curated Instagram feed with zero stress.

Designed for brands, creators, and businesses, this seamless integration with Instagram Business accounts ensures your posts go live exactly when you want. Whether you’re scheduling Stories, carousels, or single posts, the Canva Instagram Scheduler helps you stay consistent, organized, and always ahead of the game.

How the Canva Instagram Scheduler Works

Canva introduced its social media scheduling feature in late 2020, expanding its capabilities beyond design to help users streamline their content creation and publishing process. The Instagram scheduler is part of this broader social media scheduling functionality.

To use the Canva Instagram Scheduler:

1. Create your design in Canva as usual.
2. Click on the “Share” button and select “Schedule”.
3. Choose Instagram as your platform.
4. Set your desired date and time for posting.
5. Add your caption and hashtags.
6. Review and confirm your scheduled post.

It’s important to note that to access the Instagram scheduling feature, you need a Canva Pro or Canva for Teams account. Free users do not have access to this functionality. Additionally, you must have an Instagram Business account linked to a Facebook Page to use this feature, as Canva uses Facebook’s API for posting to Instagram.

The Instagram content planner allows you to plan your feed posts in advance, helping you maintain a consistent posting schedule. However, as mentioned earlier, it does have limitations such as not being able to schedule Stories or Reels, and there’s a limit on the number of posts you can schedule within a 24-hour period.

Canva Instagram scheduler integrates seamlessly with its design tools, making it a convenient option for users who already create their content within the Canva platform. This integration allows for a smooth workflow from design to scheduling, all within one interface.

How to use Canva to Schedule Instagram Posts

Canva’s Content Planner offers a convenient way to create and schedule eye-catching Instagram posts. Here’s a breakdown of the process:

1. Log in to your Canva account (Pro or Teams subscription required).

2. Create a new design:

• Click “Create a design” and choose “Instagram Post” or use a custom size.
• Alternatively, select a pre-made Instagram template.

3. Design your content:

• Add images, text, graphics, and other elements to your design.
• Ensure your design fits Instagram’s recommended dimensions (1080x1080px for square posts).

4. Once your design is complete, click the “Share” button in the top-right corner.

5. In the sharing options, select “Schedule”.

6. Choose “Instagram” from the list of social media platforms.

7. If you haven’t already, connect your Instagram account:

• Click “Connect Instagram account”.
• You’ll be redirected to log in to Facebook (as Instagram scheduling is done through a Facebook Business Page).
• Select the Facebook Page associated with your Instagram Business account.
• Grant necessary permissions to Canva.

8. Once connected, select the Instagram account you want to post to.

9. Set your scheduling details:

• Choose the date and time you want your post to go live.
• Add your caption in the text box provided.
• Include relevant hashtags (Canva may suggest some based on your content).

10. If you want to tag people or add a location, note that you’ll need to do this manually when the post goes live on Instagram.

11. Review your scheduled post details.

12. Click “Schedule” to confirm and set your post.

13. You can view and manage your scheduled posts in Canva by going to the “Content Planner” section.

Remember, to use this feature, you need:

• A Canva Pro or Canva for Teams account
• An Instagram Business account
• Your Instagram account connected to a Facebook Page

Cons of Canva Content Planner

While Canva’s scheduler offers a convenient all-in-one solution, it has some drawbacks to consider:

• Canva Instagram scheduler can only be used to schedule posts to business accounts:

This is because Instagram has an API that allows third-party apps to schedule posts to business accounts, but not to personal accounts. This can be a significant limitation for individuals who want to use Canva to schedule their personal Instagram posts.

• Canva Instagram scheduler does not support scheduling Instagram Stories or Reels:

This is another limitation of the Instagram API. However, there are a number of third-party Instagram schedulers that do support scheduling Stories and Reels.

• Canva Instagram scheduler only allows users to schedule up to 25 posts in a rolling 24-hour period:

This may be sufficient for some users, but it may be too restrictive for businesses and individuals who need to schedule a large number of posts. For example, a business that posts several times a day may need to schedule more than 25 posts in a 24-hour period.

• Canva Instagram scheduler has a limited number of hashtag options:

Canva only allows users to add up to 20 hashtags to their posts. This may be insufficient for some users who want to use hashtags to reach a wider audience.

What Users Say:

• Niche Pursuits: The Canva Instagram Scheduler is praised for its ease of use and integration with Canva’s design tools. It allows users to design and schedule posts all in one place, making it highly convenient, especially for those who are not design-savvy. The tool’s drag-and-drop builder and intuitive interface make it accessible for beginners [Niche Pursuits].
• FeedHive: While Canva’s scheduler is appreciated for its simplicity and integration with design tools, it lacks some advanced features that other dedicated social media management tools offer. Users have to manually publish Stories and Reels, which can be inconvenient [Feedhive].

• SocialPilot: Criticism is directed at Canva’s limited customization options and lack of support for all social media platforms. Users also find the mobile app scheduling capabilities to be lacking, as it requires switching to a desktop for scheduling [SocialPilot].
• Yes to Tech: Users note that Canva does not support scheduling Instagram Stories and Reels, which is a significant drawback for those who rely heavily on these features. Additionally, the post-scheduling options are considered basic, limiting more advanced scheduling needs [Yes to Tech].
• Sara Nguyen: The lack of an inbox feature to directly respond to messages or comments on scheduled posts is another limitation mentioned by users. This restricts real-time engagement and communication, which is crucial for social media management [Sara Nguyen].

RecurPost: A Better Instagram Scheduler With Canva Integration

If you are looking for a more comprehensive Instagram scheduler than Canva, then RecurPost is one of the best Apps to Schedule Instagram Posts. RecurPost offers a number of advantages over the Canva scheduler, including:

Support for scheduling posts to both business and personal accounts 

RecurPost can be used to schedule posts to both business and personal Instagram accounts. This is a significant advantage over the Canva scheduler, which can only be used to schedule posts to business accounts.

Support for scheduling Instagram Stories and Reels

RecurPost can be used to schedule both Instagram Stories and Reels. This is another significant advantage over the Canva content planner, which does not support scheduling Stories or Reels. You can also schedule carousel Instagram posts.

Unlimited post scheduling. 

RecurPost allows users to schedule an unlimited number of posts. This is in contrast to the Canva content planner, which only allows users to schedule up to 25 posts in a rolling 24-hour period.

A wide range of hashtag options. 

RecurPost offers a wide range of hashtag options, including the ability to save and manage hashtag lists. This is in contrast to the Canva scheduler, which only allows users to add up to 20 hashtags to their posts.

Canva integration. 

RecurPost integrates with Canva, so users can easily create and schedule Canva designs in RecurPost. This is a convenient feature for users who already use Canva to create their Instagram content.

Social media analytics.

RecurPost provides detailed analytics on the performance of Instagram posts, including impressions, reach, engagements, and more. This information can be used to improve the performance of future posts.

Team collaboration. 

RecurPost allows multiple users to collaborate on social media accounts and campaigns. This is a useful feature for businesses and teams with multiple social media managers.

Bulk scheduling. 

RecurPost allows users to schedule multiple posts in bulk, which can save a lot of time. This is a useful feature for businesses and individuals who need to schedule a large number of posts.

Conclusion

A strong Instagram presence requires more than just great content—it needs strategic timing and consistency. With the Canva Instagram Scheduler, you can automate your posts, align them with your marketing goals, and ensure a polished, professional feed without daily manual uploads.

By using an Instagram post planner, scheduling becomes effortless, whether you’re posting from Canva to Instagram or vice versa. It bridges the gap between creativity and automation, making it easier than ever to maintain a stunning and engaging Instagram presence.

Frequently Asked Questions

Debbie Moran

Debbie Moran is a Digital marketing strategist with 5+ years of experience producing advertising for brands and helping leaders showcase their brand to the correct audience. She has been a part of RecurPost since 2019 and handles all the activities required to grow our brand’s online presence.