Shared Calendar
A live calendar your clients can see, not touch
RecurPost’s shared calendar gives clients and teammates a live, view-only look at everything you have scheduled. They open a link. They see the plan. They leave a comment when a post needs to change. No login, no password, no seat on your account. It turns your working schedule into a clean, branded view your clients can check any time, without touching the account you work in.
No credit card required.
What your clients see on a shared calendar
A RecurPost shared calendar is a read-only view of your scheduled and published posts that you share with people outside your RecurPost account. Your clients and teammates see what is going out, on which social account, and on which date. They cannot edit, delete, or publish anything from it.
RecurPost builds the shared view from the same calendar you plan in. That calendar sorts work into three tabs, Queue for scheduled posts, History for published and failed posts, and Drafts for unfinished ones. The shared version carries the schedule your client needs and hides the controls they do not.
A shared calendar does a different job from the social media content calendar you build the plan in. The content calendar is where you drag posts, set times, and batch a month of content. The shared calendar is where a client watches that plan unfold.
An agency running 12 client accounts keeps one working calendar per client inside RecurPost. It shares a read-only slice with each client who wants to follow the plan. The number of calendars you can share at once is a plan allowance rather than an unlimited one, and extra calendars are available as an add-on, so check plans and pricing before promising every client a link. Each client sees only their own schedule.
The full plan at a glance.
The near-term schedule in detail.
Every post in order.
The feed as it will look, from the Instagram grid calendar.
Use a shared calendar when a client wants visibility. Skip it when the client needs to build or reschedule posts themselves, because that work happens in your content calendar, not in a view-only link.
Share the calendar without giving clients a login
RecurPost shares a calendar through a view-only link or an email invite, and neither one asks the client to log in. The client opens the link in a browser and sees the schedule, without a password or a seat on your subscription.
RecurPost shares a calendar without creating an account for the person who opens it, so there is no password to hand over and no seat to pay for. The link itself carries the access, and revoking the link ends it.
A freelancer managing one brand’s accounts sends the client a single calendar link at the start of the month. The client bookmarks it and checks the plan whenever they want. The freelancer never creates an account for them and never resets a password when the client’s marketing lead changes.
Send a view-only link when the client only needs to see the plan. Give the client a workspace seat instead when they need to edit or publish, because editing rights require workspace access, not a shared link.
Control which accounts each person sees
RecurPost lets you pick one social account or a group before you share, so each person sees only what you choose. Accounts you leave out stay hidden.
or a whole group per shared view.
Unselected accounts never appear.
A plumber’s calendar never shows a law firm’s posts.
Each manager sees one location, not the network.
Editing lives in workspace access, not the link.
A multi-location brand gives each location manager a calendar scoped to that location’s accounts. One RecurPost account holds every location. Each manager sees a single location’s schedule, not the whole network.
Scope a calendar by account or group when different people own different profiles. Move to workspace management when you need to control who can edit, approve, and publish.
Let clients comment, and switch to approvals for sign-off
RecurPost lets clients leave comments on the shared calendar, so feedback lands on the exact post it refers to. A client reads the plan, spots a problem, and comments in place. Those comments are informal. They do not stop a post from publishing.
RecurPost handles formal sign-off through a separate workflow. Its approval queue holds a post until a reviewer signs off, and the Agency plan includes it. RecurPost’s collaboration and engagement features cover how approval routing works.
A retainer client who just wants to stay informed uses comments on the shared calendar. A client in a regulated industry who must approve every post before it publishes uses the approval queue instead.
Comments are open to anyone holding the shared link. The approval queue runs inside your RecurPost account, on the Agency plan, and only named reviewers can clear a post through it.
Use calendar comments when feedback is advisory. Use the approval queue when publishing must wait for a yes, because comments inform the plan while approvals control it.
advisory, on the exact post
the formal gate, on the Agency plan
clients comment without an account
Brand the calendar and keep clients in the loop
RecurPost lets you add your agency logo to a shared calendar before you send it, so the client opens a view that carries your brand, not a generic tool screen. You upload the logo once, then share by link or email.
RecurPost also emails stakeholders when a scheduled post changes. When the agency moves a launch post from Tuesday to Friday, the client gets an email the same day, instead of finding out after it publishes.
Every shared calendar mirrors the plan you build in RecurPost. When you reschedule a post in your working calendar, RecurPost updates the shared view too, so clients never see a stale plan. Add your logo when the calendar faces a client, and keep the branding off internal calendars where your own team is the only audience.
Try RecurPost
Password-free sharing, per-account visibility, comments, and agency branding all sit in RecurPost’s collaboration and engagement features, part of RecurPost, social media management software for agencies and freelancers. Shared-calendar allowances and team pricing differ by plan.
Shared Calendar FAQs
What is a shared calendar in RecurPost?
A RecurPost shared calendar is a view-only version of your posting schedule that you share with clients and teammates outside your account. They see scheduled and published posts by account and date. They cannot edit or publish from it.
Do clients need a RecurPost login to view the shared calendar?
Clients open a RecurPost shared calendar through a view-only link, with no login or password. RecurPost never adds them as a user and never charges a seat for viewing. The client just opens the link in a browser.
Can I control which accounts a client sees on the shared calendar?
RecurPost lets you scope a shared calendar to a single social account or a group before you share it. Each client sees only the accounts you select. Other clients’ schedules stay hidden, even though they sit in the same RecurPost account.
Can clients leave feedback, and how is that different from approval?
RecurPost lets clients comment directly on the shared calendar, which is informal feedback that does not stop a post from publishing. Formal sign-off uses RecurPost’s approval queue, included on the Agency plan, which holds a post until a named reviewer signs off. Comments inform the plan; the approval queue controls what goes out.
Can I add my agency logo to the shared calendar?
RecurPost lets you add your agency logo to a shared calendar before you send it by link or email. The client opens a branded view instead of a generic tool screen. You upload the logo once and reuse it across the calendars you share.